State Machine PO Lifecycle Management
Every purchase order flows through a 9-state machine with 3 mandatory reconciliation gates. No PO advances without passing validation - this is how we ensure $9M in transactions stay accurate.
PO imported from EDI 850
All data verified against catalog
Production slot assigned
Product left facility
Confirmed at retailer DC
EDI 810 sent to retailer
EDI 820 processed
All amounts balanced
PO complete, archived
Reconciliation Gates
Gate 1: Pre-Ship Validation
Before any product ships, validate that scheduled quantities match PO quantities, all SKUs are in catalog, and pricing is confirmed.
Gate 2: Delivery Reconciliation
Compare signed BOL quantities to shipped quantities. Flag any discrepancies for shortage claims or damage documentation.
Gate 3: Financial Reconciliation
Match payments to invoices, classify all deductions, assign liability, and balance AR/AP before closing the PO.